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4a: Recording Incidents
All incidents as defined in section 3 will be recorded. Incidents will be recorded in the Racial Incidents Log held by the Headteacher An Incident Report Form (attached) will be completed.
The person reporting or recording an incident will provide details including:
4b: Monitoring
The governing body will review patterns and trends of racist incidents at appropriate intervals. The outcomes of this analysis will be discussed annually at a full governing body meeting where agreed action will be planned to address emerging concerns.
Incidents that are particularly serious, i.e. those involving violence, the threat of violence or incitement to racial hatred will be brought to the attention of the pupils and personnel sub-committee of the governing body. Individual names will not be reported to the governing body in the light of their responsibilities for staff and pupils as incidents may result in formal disciplinary action.
All incident Reporting Forms will be sent to Education Department who will pass them to the Nottingham Common Monitoring Project who will produce an annual report on racial harassment incidents across Nottingham. Forms will be sent within two weeks to:
Head of Service
Equalities Regeneration Partnerships
Nottingham City Council
Education Department
Sandfield Centre
Sandfield Road
Lenton
Nottingham, NG7 1QH
4c: Supporting victims
The school is aware of the barriers that exist to making a complaint of racial harassment and wishes to encourage all involved with the school to feel confident that they can raise matters of concern.
All staff must be aware of the priority attached to responding promptly to complaints of racial harassment and to supporting victims. No incidents should occur without the school’s commitment to race equality being made clear to the victim.
Any complaints of harassment should be made directly to or be referred to the head teacher or designated teacher who will take responsibility for ensuring that there is an appropriate response.
Where no formal complaint is made but a member of staff is aware that harassment is taking place, the matter should be referred to the head teacher or designated teacher who will be responsible for making an appropriate response.
Where the member of staff witnesses an incident she/he must make absolutely clear the school's attitude to race equality and offer support to the victim.
Any one who makes a complaint has the right:
Parents /carers will be informed and involved. The school will ensure that parents' wishes and needs are taken seriously. In all serious cases, the head teacher will send a letter to the parents/carers of all victims and perpetrators explaining the action taken and the reasons for taking it.
When all the previous stages have been exhausted and it is felt that the response or action taken is unsatisfactory, the matter may be referred to the pupil and personnel sub-committee of the governing body.
If the perpetrator of the racial harassment is a member of staff the incident will always be referred to the pupil and personnel sub-committee of the governing body as soon as possible.
4d: Dealing with perpetrators
These general procedures will be followed when dealing with perpetrators:
In cases involving volunteers, parents / carers or other adults:
In cases involving a member of staff the matter will be handled in accordance with the school’s disciplinary procedures and will therefore be referred to the governing body.
The Race Relations Amendment Act 2000 covers most incidents involving outside perpetrators that are likely to take place on site. Perpetrators will therefore be reported to the police.
For offences that take place off site the following procedures should be followed.
Where pupils are on a supervised activity:
Section 5: Following up an incident and dealing with its impact on the school community
Extra vigilance should be applied following serious incidents. In particular there should be alertness to:
There should be increased alertness when pupils are arriving or leaving and when they are moving between buildings and lessons and at break times. Every opportunity should be taken to remind the pupils of the school's code of practice. Rumours should be promptly challenged.
While there may be spontaneous expressions of interest by pupils, staff must be aware of the need to avoid being drawn into situations that are likely to lead to unproductive confrontations. It is important that formal discussion opportunities are set up so that proper debate can take place on the issues.
Feedback will be sought from the victims and their parents/carers as well as from members of the community in order to assess the impact of the incident and to evaluate the appropriateness / effectiveness of the school’s action.
Section 6: Review
This policy will be reviewed annually.
Review date May 2006.
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